Production · Friendship Fair — Helsinki · 26 Nov 2026

Here's the plan. Where do you fit?

This is the live production map — what's covered, what's open, and what's still taking shape. Pick what you'd lead, join, or rethink. Tell us if something's missing or should be split. Nothing you choose is a commitment until we've talked and agreed it together.

12 areas · 13 open responsibilities

01

The production map

Venue + physical production

Led by Carole · with Lynn
  • Venue coordination · Carole
  • Room / furniture planning · Carole
  • Setup + teardown planning · Carole

Programme + activities

Led by Laura · with Carole, Lynn
  • Overall event arc · open
  • Contributor coordination · open
  • Run-of-show · open

Participant experience

Open — needs a lead
  • Arrival / welcome · open
  • Participant communications · open
  • Event-day guidance · open

Contributors + facilitators

Led by Laura & Carole · with Lynn
  • Contributor confirmations · Carole
  • Contributor briefing · Carole
  • Requirements / materials · Carole

Food + suppliers

Led by Carole · needs support
  • Catering coordination · Carole
  • Dietary / quantity planning · Carole

People + volunteers

Led by Carole · needs support
  • Staffing needs · Carole
  • Volunteer coordination · Carole
  • Team briefing · Carole

Partners + sponsors

Led by Laura · with Carole, Lynn
  • Partner outreach · open
  • Partner fulfilment · open

Marketing + communications

Open — needs a lead
  • Website / event information · open
  • Promotion coordination · open
  • Participant comms · open

Event-day operations

Led by Carole · with Lynn
  • Event-day production · Carole
  • Team coordination · Carole
  • Issue escalation · Carole

Budget + administration

Led by Laura · with Carole
  • Budget monitoring · open
  • Supplier / contributor payments · open

Research + connection system

Led by Laura · needs support

Post-event follow-up

Led by Laura · with Carole, Lynn

02

A bit about you

Every guest takes the UPWARD Connection survey ↗ — taking it yourself helps you understand their experience, allows you to match with others (if you so choose), gives us valuable feedback if something needs to be improved, and -- most relevant for you -- gives us an idea of which time and activities to save space for you at the event, in case you'd like to join in too. 
 
Copy the Research ID from your completion screen. Your raw answers stay private.